Cost, Policies, and Checklists

FFS & ESI Cost, Policies, and Checklist

Program costs

Tuition is $1,200 for the three-day program. Tuition includes program speaker fees, materials, a continental breakfast and lunch each full day. Participants are invoiced upon acceptance to FFS or ESI.

Transfer, Substitution, and Cancellation Policy 

We understand situations occur and a participant may need to transfer to another session, substitute a colleague in their place, or cancel their attendance:

Substitutions: Substitutions are allowed at no cost to the agency as long as they are made one week before the start of the program and as long as the assessments have not been completed by the participant who is being substituted. If the assessment was started or it is within one week, a $100 fee will be charged.

Transfers: Transfers from one session to another are allowed. We ask that you let us know as soon as you can but by three weeks prior to the start of the program if you need to transfer to the next session. Transfers within three weeks before the start of the program will be associated with a $300 fee.

Cancellations: A processing fee of $400 will be charged for cancellations made less than three weeks prior to the start of a session. 

Payment: Full program payment is due 4 weeks prior to the start of the program.

Payment

The tuition for the FFS and ESI is $1,200 per participant. Tuition covers all program fees, materials and lunch each full day. Agencies are responsible for all lodging expenses, parking, and other incidental expenses incurred by participants. Tuition may be paid by check, credit card, check, Electronic Funds Transfer or Internal Department Transfer (VCU departments only). Electronic payments must contain the account number, the FIN number and the invoice number. Be sure to send a copy of the invoice with your payment. The link in your acceptance e-mail provides access to the invoice which can be printed and also emailed. Please send a copy of the invoice with your payment to the address on the invoice.

Enter the secure site to pay by credit card here. 

Overnight room reservations (If necessary)

FFS and ESI is held at Westover at Maymont at 1000 Westover Road, Richmond, VA 23220. There are nearby hotels in Downtown Richmond that honor the state per diem rate. Please make your reservations early to ensure the state per diem rate. When calling the hotel, be prepared to give a credit card number to guarantee your reservation. If you need to make any changes in your originally scheduled arrival and/or departure dates, most hotels require that you notify them 72 hours prior to your arrival to avoid additional charges. See our Places to Stay page for suggestions on per diem hotels near Maymont

Checklist

Due date for the following materials is three weeks prior to day one of class:

• Biographical Sketch and Head-Shot. Please provide a brief biographical sketch and head-shot or picture of yourself (professional experience and any personal information you would like to share) to be included in the Participant Notebook. Bios are a way to get to know other participants and also serve as a valuable contact list after class. Please submit your bio here and send your headshot or a picture of yourself to pmg@vcu.edu. The photo must be in jpeg form. 
• Special Accommodations. Please submit during confirmation or email pmg@vcu.edu with any special needs (dietary, physical) so that we can make your participation more enjoyable.
• (Will be invoiced) - Payment. The per-participant tuition for the FFS and ESI is $1,200. Tuition covers all program fees, materials, a morning snack, and lunch each full day. Tuition may be paid by check, credit card, or Internal Departmental Transfer (IDT) (VCU departments only). Electronic payments must contain the account number, the FIN number and the invoice number. Be sure to send a copy of the invoice with your payment. The link in your acceptance email provides access to print and email your invoice.
• (If necessary) - Room Reservations. There are nearby hotels in Downtown Richmond that accommodate the state per diem rate. Please call if you have any questions about the location.